From Confusion to Clarity

AI Knowledge Chatbot

Transforming a Stalled Initiative into an Enterprise-Wide Knowledge Solution

The Challenge

Development team was blocked by requirement confusion and a lack of direction:

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Conflicting Understandings

Team members with conflicting understandings of requirements.

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No Shared Vision

No shared vision of what was being built.

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Increasing Frustration

Increasing frustration and lack of progress.

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Implementation Stagnation

Inability to move from concept to implementation.

The Transformation Journey

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Stakeholder Conversations

Extracted scattered requirements through individual stakeholder conversations.

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Structured Framework

Consolidated and organized all brainstormed features into a structured framework.

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Visual Prototypes

Created visual prototypes that served as a catalyst for alignment.

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Emerging Ideas Process

Established processes for incorporating emerging ideas in this new technology space.

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Team Collaboration

Facilitated collaboration between business stakeholders and technical teams.

The Key Transformation

Before

Basic chatbot with undefined scope and monolithic knowledge base

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After

Sophisticated platform with persona-based responses and operational integration

The Results

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Eliminated Paralysis

Eliminated development paralysis with clear shared understanding.

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Multi-Persona Support

Created multi-persona support with contextually relevant responses.

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API Integration

Extended functionality through API integration with operational systems.

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Reduced Support Burden

Reduced support burden through first-line automation.

"When Bret was brought on to work on the NTT AI project he immediately provided a ton of value to our team. He asked questions that made our entire team think harder about what exact problem we were trying to solve, and helped us get additional guidance from senior management when needed. He made our product much better, and seeing him work changed how I will tackle software development projects moving forward as I see the value it provides."

Rob Steenwyk - Owner of DevWyk - Saas & AI Agent Development Agency

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